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CALL FOR WORKSHOP PROPOSALS AND ABSTRACTS

On behalf of the ASMIRT 2023 Conference Organising Committee, we invite all medical radiation science professionals and students to submit abstracts for oral presentations, poster exhibits and specialised workshops for next year's conference, which will be held in Sydney, NSW from 27 - 30 April 2023.

We are looking for you, our current and future champions, to submit workshop proposals and abstracts. The conference will comprise an engaging program including a mixture of invited speakers, proffered papers, vibrant physical posters, specialised workshops and so much more. 

The Conference theme presents an incredible opportunity to showcase how we have embraced change historically, and how we continue to do so for the ongoing improvement of our professions and the care that our patients receive.

For medical radiation science students, an important element of our 2023 Conference is the integration of the ASMIRT Student Conference with the National Conference. This will see presentations from students alongside practitioners, making for dynamic and varied sessions, while providing a valuable experience of presenting to the larger MRS industry. Our future industry leaders, will be able to attend workshops, presentations and social events, networking with those in their respective fields of interest. We encourage you to share your learnings, research and insights, with a tutor or lecturer from your University assisting you along the way from abstract submission through to presentation. Presenting at ASMIRT 2023 is an excellent way to demonstrate your capabilities to a prospective employer, to develop your skills in this area and to make contacts for future research projects and more. Talk to your university or contact us to find out more about how you can submit an abstract and have the opportunity to present at ASMIRT 2023.

The organising committee looks forward to receiving your workshop proposal and abstract submission.

ASMIRT 2023 Organising Committee
WORKSHOP SUBMISSIONS HAVE NOW CLOSED
ABSTRACT SUBMISSIONS HAVE NOW CLOSED

Unsure who should be included as an author on your abstract? Please follow this link for clarification: Defining the role of authors and contributors


Submitting authors will be notified mid December 2022 of their acceptance to present at the conference and are required to register for ASMIRT 2023 by Monday 30 January 2023.

If you need to withdraw your abstract, a written statement reflecting the reasons for this decision must be sent to conferences@asmirt.org

Needing assistance in submitting your abstract?
Watch our useful video, created by the ASMIRT Research Committee

Scientific / non-scientific abstracts
When submitting your abstract, you will be asked to indicate whether it is a scientific (Original research) or non-scientific abstract (Case study, literature review, clinical audit etc). 

For Scientific Abstracts: The abstract must be structured under the following headings: Objectives, Methods, Results, Discussion/Conclusion and References.

For Non-Scientific Abstracts: The abstract should describe a situation, a problem or a practice with adequate reasoning and evidence to support a point of view. For commentary, it is not necessary to provide headings. Case studies must be structured under the following headings: Introduction, Case Presentation, Management and Outcome, and Discussion.

ABSTRACT INFORMATION


All abstracts are reviewed using this Abstract Marking Rubric

Terms and conditions: by submitting an abstract for the ASMIRT 2022 conference you need to comply with the are Abstract Terms and Conditions.

ABSTRACT FORMAT:
- Abstracts must be uploaded into the text box through the presentation portal. Please note there is a special characters keyboard available for your abstract and references.
- The total length of the abstract should be up to 250 words.
- Speaker bios should be entered and are limited to 100 words.
- One graph, table, figure or supporting image can be uploaded at the time of abstract submission if it is essential for the overall understanding of the abstract.
- Abbreviations should be defined at first mention.
- References should be included if they support the abstract. These references are not included in the 250-word count and must be directly cited in the abstract using the Vancouver referencing style as used by the Journal of Medical Radiation Sciences (JMRS).
Please ensure that your abstract does not contain spelling, grammatical or scientific errors. No corrections are possible after your abstract has been submitted for review, unless requested by the reviewer/s.
- The abstract will be reproduced as submitted, though ASMIRT reserve the right to make small alterations to grammar and compliance with publication styling.
- Once an abstract has been successfully submitted you will receive a confirmation email. We encourage you to keep a copy of the abstract you submitted for your reference.

GENERAL
- You grant ASMIRT non-exclusive rights to publish, reproduce, distribute and store the abstract.
- Research, audit or quality improvement (QI) projects involving humans and animals must comply with international ethical standards such as the Declaration of Helsinki. Authors must also comply with research and QI ethics guidelines from their local human research ethics office.
- Patients reported in case studies must be de-identified. Authors must also comply with the hospital’s policy of obtaining permission from the patient or their carer.
- If the author(s) have any commercial interests or associations that might pose a conflict of interest regarding this submission, they must be declared at the end of your abstract submission.
- If accepted for presentation, the commercial interest or association must be declared on the title slide or the slide immediately following the title slide.
- In order to ensure the integrity of the double-blind review process, please remove any mention of hospital/university/workplace from your abstract and title. Trade names cannot be mentioned in the title.  However, trade names in brackets will be accepted in the body of the text.
- The author is responsible for the accuracy of the abstract.
- Authors may submit more than one paper.

REVIEW AND SELECTION
Abstracts will be blind reviewed by a panel of experts selected by the Scientific Program Committee. Selection will be based on the abstract review scoring criteria from the relevant scoring rubric. The decisions of the review process are final and cannot be disputed.

SPEAKER REGISTRATION
A condition of abstract acceptance is that at least one of the presenting authors must register to attend the conference in person as a delegate and pay the appropriate registration fee by 30 January 2023. This is to allow for time for the program to be available for early bird registration, and publication of the conference abstracts through JMRS online.

Should one of the presenting authors not register by this time, the presentation may be removed from the program. A co-presenter is permitted on the basis that they have registered for the day of their presentation.

PUBLICATION POLICY
All abstracts accepted for presentation (Oral or Poster) will be published through a JMRS abstract supplement, and will be available through the Conference online system and through the JMRS / Wiley app.

RECORDING OF PRESENTATIONS
All presenters agree to have their presentation recorded and applicable resources available through the Australian Society of Medical Imaging and Radiation Therapy (ASMIRT) online systems. This agreement is non-exclusive and royalty-free. Presenters/authors agree that the content is theirs to share and that ASMIRT is not responsible for the content of the material presented.

Any authors / presenters who are unable to commit to this need to email conferences@asmirt.org with the reason for this, and request consideration for an exemption. Any exemptions granted will be confirmed in writing.

PRIVACY
By submitting an abstract presenters give permission for their name, bio and image (if uploaded) to be available through the Conference App / online system, and in delegate or sponsor lists.

PLAGIARISM
ASMIRT regards plagiarism as serious professional misconduct. If plagiarism is identified, the abstract and any other abstracts submitted by the same author will be rejected.

THEME

The theme of the 2023 Conference is Champions of Change: Honouring the past, Embracing the present, Shaping the future. This honours those who pioneered our professions; acknowledges how we, as medical radiation science professionals, continually adapt to embrace the present; and emphasises how we work collaboratively to shape our professions into the future. We are looking for you, our champions, to submit abstracts that
resonate with our Conference theme. Topics can include any aspect of:

- medical radiation sciences
- education
- patient care
- service delivery
- management
- leadership and more.

In addition to this, we are also interested in presentations on specific modalities including:

- magnetic resonance imaging
- computed tomography and positron emission tomography
- general radiography
- sonography
- nuclear medicine
- change management
- clinical case studies.

POSTERS

ASMIRT 2023 will offer poster authors the opportunity to display their physical posters with a new design concept which also works in the virtual portal, allowing attendees to easily identify the content and outcomes of the work and efficiently deliver learning outcomes. Posters will be displayed in the Exhibition Hall at the conference, and through the online portal. Poster authors are encouraged to discuss their posters with attendees both face to face and online.

Authors will also be able to submit links to additional research materials, videos, graphs, data etc which will be available for viewing via the QR code on the poster.

Tips for creating a poster:

Download previous example here
ASMIRT Cairns 2022 presenter

Why submit an abstract?

Build your skills, network and share your expertise with an engaged audience at ASMIRT 2023, both in person and online.

Showcase how you are a champion in your field to a wider audience:
• Honour the past by sharing historical data, trends, knowledge and learnings
• Embrace the present by networking, collaborating and reconnecting with your peers and others in the profession
• Shape the future by sharing the latest research and workplace protocols, professional standards and ongoing improvement of practice across our professions.

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